1. Assess client voice and data needs
Our first step is always to develop a thorough understanding of our clients' telecom needs, both present and future. This serves as the lens through which we assess current provider relationships, and it informs any recommended changes. This initial meeting also serves as our opportunity to gather invoices and contracts from current providers to initiate the audit.
2. Audit current local, long distance and data invoices and contracts
We can often exact substantial savings from existing providers through the audit process. This includes identifying and rectifying any current billing errors, eliminating unauthorized or extraneous fees, and identifying rate reduction opportunities with the clients' current provider(s). We will manage all communication and negotiation with the provider.
3. Identify alternative suppliers for the clients' telecom services
We maintain relationships with over 30 preferred telecom providers which we screen with consideration of quality, cost, service capability, and the financial stability of the provider. Our analysts match our clients' needs with the optimal preferred vendors to form our recommendation process.
4. Provide a formal recommendation/implementation process
After we present the recommendation document, we implement approved changes on behalf of our clients, both with existing vendors, and any new vendors which may be added to the mix.
5. Monthly analysis of client bills with consideration for changes in the voice and data market
We continue to analyze our clients' invoices and contracts after the recommendation process is implemented to ensure that they capitalize on opportunities that the fluctuating market presents.
Geographic coverage. What carrier(s) can service all of your locations?
Price. Who are the lowest and highest priced carriers?
Product breadth. What carriers offer VoIP, fully managed solutions, integrated bundles, Point-to-Point, QOS, MPLS, frame, ATM, international etc.?
Installation Timeframes. Which carriers can meet your scheduling requirements? Which carriers can actually deliver what they promise?
Financial Stability. Which carriers will be in business 5 years from now? What carriers face potential financial obstacles and why?
Customer Service. Which carriers can you expect to respond intelligently to your needs and/or issues? Who is the quickest? Most professional?
Technical Service. Which carriers can you depend on to proactively figure out complex issues and to provide timely solutions with the assistance of our support team.
Specials and Promos. Which carriers offer special pricing, and which ones are truly special?
Call Center Solutions. Need sub-penny rates? 6 decimal place rounding? Tiered and/or by Lata pricing? How about an international VoIP network to allow outsourcing to international locations?
Conference Calling Solutions. How about free Conference Calling (with or without toll free). Or talk to us about how corporations are increasing productivity by combining online presentation with live interactivity.
Continuity. Unlike working directly with a biased carrier sales team that is constantly re-assigned terminated by the carrier, we are always available to help you get the necessary answers and support from the carriers that we recommend for your telecom requirements.
- Identify, tabulate and report any specific billing errors or overcharges
- Eliminate unnecessary services and charges
- Proactively search for alternative carrier solutions and outline savings opportunities
- Implement rate reductions
We are a qualified resource for effectively resolving disputes with telecommunications network service providers for the correction of errors and overcharges.
- Recover credits and refunds for inaccurate network services billing
- Negotiate to ensure optimal discounts and price points under existing contracts
- Renegotiate service agreements
- Negotiate new service agreements
Account representative provides a central point of contact for the facilitation of moves, additions, changes, and deletions of network services.
When telecommunications disputes between company and service provider cannot be resolved, We are capable of stepping in to validate the disputes, negotiate the resolution and verify the corrections.
We can assist by developing project plans; managing the entire relocation of telecommunications services ordering; verifying network services and coordinating vendors (see "Vendor Relationships").
Vendor Proposal Validation
We are capable of assessing the market in order to assist in comparing telecom proposals.
We have experts capable of making telecommunications market comparisons to find best available conditions, pricing, platforms and technology (i.e., ATM, MPLS, HTTP, Frame or, Blackberry, Good, Treo) to meet current and future needs. Conditions include monitoring the available communications carrier's ongoing financial stability and long/short term business viability*. Market comparisons also consider carrier quality and service issues.
*Monitoring financial stability of carriers is predicated on available public information for publicly listed companies or privately held carrier's information provided to us and substantiated through accredited financials.
We will introduce and manage relationships between clients and our professional vendor contacts. Clients may be entitled to substantial discounts from the following Vendor types:
- Cabling contractors
- Phone equipment providers (Avaya, Nortel, Telrad, Winn, Comdial, Cisco)
- Computer Integrators
- Hardware suppliers
We can assist by developing process, configurations, making recommendations and producing diagrams.
We can provide an "Employee Communications Advantage" program to go hand and hand with other company human resource provided benefits. "Communications Advantage Members" gain access to discounted residential long-distance plans, access to promotional deals on wireless services and special rates for Travel Cards and Toll-Free numbers.
Conclusion: The Force to Solve!